SEAAPM Business Meeting
April 4, 1998
The meeting was called to order by President Dan Bourland at 12:55 PM
on Saturday April 4, 1998 at the Holiday Inn East in Memphis, Tennessee.
The minutes of the 1997 meeting were approved.
The results of the 1997 election of officers was announced as follows:
Wlad Sobol 55 votes
Mark Bruels 1 vote
Mike Tkacik 1 vote
Ken Vanek 1 vote
Winner: Wlad Sobol
George David: 59 votes
Winner: George David
The treasurer's report was given. The balance in the First Union Corporate
CAP account as of December 31, 1997 was $30,387.68.
Chapter Board Representative Report (Mike Yester):
Report / Discussion Items:
The AAPM web page
Continuing education issues
AAPM mission statement
Proposal to move the national AAPM meeting from the summer.
The consensus of members present was that the meeting should remain
in the summer.
Selection of location for the national AAPM meeting.
Proposal to change the make-up of the AAPM board of directors
The board now has 37 members including officers, a representative from
each of the 20 chapters as well as 12 at-large members. The proposal would
reduce the board size to 12 by selecting a single representative from a
newly-formed council of the 20 chapter representatives and reducing the
at-large board membership to 6. The consensus of SEAAPM members was that
a single representative from 20 chapters was not reasonable. Other possibilities
discussed included the chapter council selecting 6 representatives by geographical
Dual certification boards for Medical Physics
The AAPM currently sponsors the ABR and re-affirmed that it does not
sponsor any other boards. However, efforts are underway to keep the channels
of communication open with other boards in hopes of a future resolution
of the dual board issue.
It was decided that when there are multiple authors for chapter awards,
the first author would receive a plaque and others would receive a certificate.
The SEAAPM Student Paper Award for 1998 was given to Kristina Huffman for
her presentation entitled "A Method for Calculating the Neutron Dose in
Medical Electron Accelerator Mazes".
The Best Chapter Paper was awarded to Kenneth W. Brooks, Jon H. Trueblood,
Kimberlee J. Kearfott, and Daryl T. Lawton for "Automated analysis of the
American College of Radiology mammographic accreditation phantom images".
A new award for the Best Paper given at the SEAAPM Annual meeting was awarded
after a vote by meeting attendees. The winners were John Gibbons and David
Vassey for "Determination of Wedge Factors for Enhanced Dynamic Wedge and
Issues related to students were discussed including national advertising
for the student award, student rates for the annual meeting, and a SEAAPM
job board available at the annual meeting.
Plans for the 1999 annual meeting
The jobs of meeting coordinator and local arrangements will be split
for 1999. President-elect Wlad Sobol will be responsible for the scientific
meeting and Eric Elder of Emory University in Atlanta has volunteered to
take care of local arrangements.
Ray Tanner made a motion that the chapter reimburse the president, president-elect,
secretary-treasurer, and board representative for travel and registration
to the annual chapter meeting starting with the current 1998 meeting. The
motion was seconded by Mike Tkacik. Mike Tkacik amended the motion to include
reimbursement for expenses incurred in meeting preparation. The amendment
was accepted by Dr. Tanner. The amended motion was passed unanimously.
Wlad Sobol made a motion to make the local-arrangements chairman exempt
from SEAAPM meeting registration. The motion was seconded by Marc Sontag
and unanimously passed.
1999 Chapter Symposium
John Gibbons volunteered to co-direct a symposium on a radiation therapy
topic. Topics mentioned included stereotactic radiosurgery, 3D conformal
treatment planning, and wedge factors for asymmetric fields.
Issues related to supporting SEAAPM vendors including
longer vendor breaks
breaks in the late afternoon after the sessions
asking vendors for literature for member information packets
contests and prizes given by vendors at the meeting
guidelines for presentations by vendors at the scientific meeting
A motion was made by Ivan Brezovitz that no commercial vendor be allowed
to make a presentation at the scientific meeting. Mark Bruels seconded
the motion. The motion failed.
Nomination for fellows to AAPM
No action taken.
The SEAAPM home page was acknowledged.
Robert Wilson made a motion to have the president appoint a 3 member committee
to audit the chapter finances. George David seconded the motion. An amendment
was proposed by Marc Sontag to have an outside group audit the books if
not too expensive and otherwise to have the finance committee perform this
task. Ivan Brezovich seconded the amendment. The vote on the amendment
failed. The original motion for a 3 member committee to audit chapter finances
Robert Wilson made a motion that the president direct the financial committee
to look into the formation of a reserve fund including desirable fund size
and investment. Wlad Sobol seconded the motion. The motion passed.
Robert Wilson made a motion to donate $5,000 to the AAPM development fund.
Jon Trueblood seconded the motion. After a discussion the motion failed.
The SEAAPM list server was discussed as a means of sharing information
between members. While the chapter previously had one operated by George
Sherouse, it's current status is unknown.
Various spending initiatives for chapter funds
The president agreed to solicit ideas and present them at the 1999
annual business meeting. Also discussed was vendor support exhibit rates.
Passing of the Gavel:
The gavel was passed from Dan Bourland to Marc Sontag. A 1999 annual
meeting date was discussed. It was agreed that the executive committee
would determine the date making an effort to avoid major holidays.
The meeting was adjourned at 3:07 PM.
George David, Secretary-treasurer SEAAPM