SEAAPM Business Meeting

March 18, 2000

Atlanta, Georgia

The meeting was called to order by President Wlad Sobol at 1:10 on Saturday March 18, 2000 at the Grove Park Resort in Asheville, North Carolina.

Old minutes:

The minutes of the 1999 meeting were approved.


The results of the 1999 election of officers was announced as follows:


Winner: Sandra McIntosh


Winner: George David


Treasurer's Report:

The treasurer's report had been previously distributed to meeting attendees. It showed a balance in the First Union Corporate CAP account as of December 31, 1999 of $20,649.04 and a CD whose value is approximately $10,000. A motion was made by Wlad Sobol to incrementally put money into a reserve fund with an initial value of $10-20,000 including the CD. The motion passed. George David announced his retirement as SEAAPM Secretary-Treasurer effective in one year.

Partners in Physics

Perry Sprawls reported that the chapter continues to support one physicist.

1999 Symposium Proceedings

Advanced Medical Publishing (AMP) has been chosen by Symposium Director, John Gibbons, to publish the proceedings of the 1999 Symposium, "Monitor Unit Calculations For External Photon And Electron Beams".

Student Relations Initiative

Little work has been done in the last year. There is a need for the chapter to more actively pursue students. Students may attend SEAAPM symposia and meetings for half price.

Lifetime Achievement

Wlad Sobol said that little work has been done in the last year on this ecause of illness. The president and immediate past-president said they will work on this.

Chapter Finances

There was a discussion of chapter finances for 1999 where the chapter lost approximately $15,000. The cause of the loss was identified as the large attendance at the 1999 symposium. The chapter's symposium fees did not cover costs for individuals to attend. In the past the vendor income has been large enough to cover this shortage. In 1999 the vendor income remained essentially constant while the symposium attendance approximately doubled. Thus the chapter lost money on the large attendance which it did not make up with vendor income. The executive committee announced changes that had been made to correct this situation. There was an increase of approximately 50% in vendor, symposium, and meeting fees. The Thursday and Friday lunches were eliminated (a Thursday evening reception was added). It was too early to know the impact of these actions on the finances of the 2000 symposium.

Chapter Board Representative Report (Given by outgoing representative Michael Yester):

Chapter Business:

Perry Sprawls moved to adjourn. The motion passed and the meeting was adjourned at 3:12 PM.

Respectfully submitted

George David, Secretary-treasurer SEAAPM